The content of the meeting should have at least the following matters:
- Accounts approval
- Financial Plan for next Year
- Electing the next Administration
- Matters concerning home-owners
The meeting should be scheduled to the first 15 days of January. In some country's law demands it, but anyway, its a good practice to do Accounts approval at the very beginning of the year. Don't forget to announce at least 2 weeks before. Some country's laws demands formal notification and specific period of time.
Documentation produced should be provided at least a week before to the homeowners so they can analyze and prepare themselves for the meeting. Balance sheet, Financial plan and Quota Map are essential. E-mail can help reach non resident homeowners and also help spare some paper.
Anything that is not in order, like insurance to be made, repairs, or opening an Savings Bank Account should be on the meeting agenda.
More detail about meetings at Meetings page.